5 Best Laptops for QuickBooks 2021 – Price & Guide

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What are the best laptops for QuickBooks? Every business today needs accounting software to maintain their finance. When it comes to accounting software, the first name that comes to the mind is QuickBooks.

This is because this is typically an all-in-one accounting software that is very easy to use. It is perfect for any type of business, small or a large enterprise.

To use it in the way just as it is expected, you will also need a suitable laptop. This can be a bit overwhelming if you do not know which specific laptop to use.

This is because there are two different varieties of QuickBooks, desktop and online. The minimum hardware specifications in a laptop to use QuickBooks therefore can be different.

For example, to use the desktop version of QuickBooks you will need a DVD drive to install it from a CD but if you download the online version, you will not need it.

You may not need to spend much to buy a laptop to use the online version of QuickBooks.

Any cheap version will be provided the system has a wi-fi internet connectivity and allows running the web browser perfectly.

In order to help you in the search for one of the best laptops for QuickBooks, here are five recommendations that you may consider.

Follow the buying guide as well to choose the one with the right specs according to your needs.

Laptops for QuickBooks Price 

What is QuickBooks and How it Helps Businesses?

QuickBooks is ideally a small software program that helps in business accounting. It helps in tracking the income and expenses, preparing the financial statements and adjudge the financial health of the business.

You can also use QuickBooks for generating financial reports, paying your bills, creating customer invoices, and preparing your tax file.

All the solutions provided by QuickBooks help all business owners whether it is a small solopreneur, mid-sized business or a corporation.

It is important to choose the right version of QuickBooks so that you have the perfect solution to your business accounting needs. Therefore, it is essential that you know the bells and whistles thoroughly.

As said earlier, there are two different versions of QuickBooks namely, desktop and online. Unlike the desktop version, the QuickBooks online is typically a SaaS or Software as a Service.

Therefore, you will need to first sign in on the QuickBooks website, create your account and register to use the solutions and access the software from anywhere, anytime.

Now the question is whether you can use the QuickBooks desktop version on your laptop as well as on your desktop.

Of course, you can but you have to be the only person using it on both the systems. This is due to the standard license agreement which allows only one person to use this software.

QuickBooks helps business in eight different and specific ways:

  • You can manage your sales and income with the invoices created and stay on top of the customers who owe you.
  • You can keep proper track of your expenses and bills by linking your bank account with QuickBooks.
  • You can get all financial reports such as the profit and loss report, balance sheet report and statement of cash flows quickly to analyze the financial health of your business.
  • You can create payrolls automatically and accurately in quick time with QuickBooks.
  • You can track and update your inventory easily and flawlessly with QuickBooks.
  • QuickBooks will help you to consolidate all different spreadsheets to simplify taxes and help in preparing the file.
  • It will also help you to accept online payments with the Intuit Payments feature of QuickBooks.
  • Finally, it will also help you to scan receipts and keep them organized which will further help in preparing your taxes.

Minimum & Recommended System Requirements for QuickBooks

 The bare minimum requirements in a system to run QuickBooks will be different for a 32-bit and a 64-bit processor with a base clock cycle of 1 GHz or faster. The RAM requirement would be 1 GB or 2 GB and the hard disk space required is 16 GB and 20 GB respectively. However, the graphics requirement will remain the same which is DX 9 with WDDM 1.0 or a higher driver.

However, the operation of QuickBooks will depend not only on the hardware but on the server requirements as well.

In addition to that, it will also vary according to the number of users and therefore, you will be better off if you choose a system with the recommended requirements as mentioned below.

Minimum system requirements: Intel Core i5 processor of the 7th generation | 8 GB of RAM | 256 GB SSD or 1 TB SATA Hard drive | Integrated Intel HD graphics 520 | 13.3 inches screen | 1280 x 1024 pixels resolution or higher | 5 hours of battery life

Recommended system requirements: 10th generation Intel Core i5 10210U or higher processor| 16 GB of RAM or higher | 512 GB SSD or better | Dedicated Nvidia GeForce MX 150 graphics chip or better | 15.6 inches screen or larger | 1920 x 1080 pixels resolution | 8 hours of battery life or more

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5 Best Laptops for QuickBooks 2021:

1. HP Envy 17M AE111DX – Best Overall

HP Envy 17M AE111DX Laptop

Bottom Line: The resources, the hardware specs and the features of this laptop will help all users to work on QuickBooks efficiently and smoothly with its best overall performance. The processor is good enough to handle all the accounting needs of all types of businesses, no matter how complex or simple the job is.

Key Features

Pros

  • The system comes with a DVD writer.
  • The 8th generation processor makes it fast.
  • It has a better air flow for cooling.

Cons

  • The laptop can be a bit noisy due to the fan.
  • At 6.7 pounds, this is a heavy laptop to carry.
  • The screen does not come with a touch feature.

This laptop comes with all the useful features and resources that will enable you to run QuickBooks most effectively and successfully. It can be used by both large-scale and small-scale business.

The processor, the RAM and storage will enable the system to work without any issues or lags.

You can get it all from this system as you would get in any other laptop that comes with an i9 processor.

The good thing is that you will not have to pay extra for the resources in those laptops that you will not need to use for QuickBooks.

With a long enough battery life this powerful laptop allows you to boost up the speed of the processor from 1.8 GHz up to 4 GHz using the Turbo Boost technology.

This will help you to run the system in the best possible way to make the best use of the different solutions and activities in QuickBooks.

The 4K full HD screen comes with IPS touchscreen and widescreen LED display technology. It will offer a better viewing experience allowing you to see everything clearly in the spreadsheets and other documents.

This system comes with a RAM of 16 GB, though for QuickBooks you will only need 4 GB. This means that, if you have multiple licenses to use QuickBooks, there can be several users using the software.

Moreover, the 1 TB storage is more than enough to store all the files and documents.

The backlit keyboard with numeric keypad is easy to type on and punch in the numbers easily.

The ports, the connectivity, the speakers, the multi-format digital media card reader, all makes this laptop one of the most suitable devices to meet all the requirements to run QuickBooks on it. Check out HP Envy 17M AE111DX Laptop Review.

2. Lenovo Flex 5 2-in-1 – Runner Up

Lenovo Flex 5 2-in-1 Laptop

Bottom Line: The processor of this laptop belongs to the top bracket of the Intel Core i7 family in performance, making it one of the best devices to handle all the needs of QuickBooks accounting software. The other aspects are also quite good but for the graphics chip, which makes it the Runners up of this list.

Key Features

  • Screen: 15.6 inches
  • Storage: 512 GB SSD
  • RAM: 16 GB DDR4 SDRAM
  • Processor: Intel Quad Core i7 8550U
  • OS: Windows 10 Home 64-bit
  • GPU: NVIDIA GeForce 940MX

Pros

  • The laptop can be used in a tablet or tent mode.
  • It is extremely light in weight and portable weighing 0.77 pounds only.
  • It comes with a 10-point responsive touchscreen for better navigation.

Cons

  • The performance of the webcam is average.
  • The screen has some issues in the standby mode while turning it on again.
  • There is no optical drive.

This laptop is specifically designed with a number of features that not only sets it apart but also makes it one of the best one to use for QuickBooks.

It comes with a flexible hinge that turns to 360 degrees to use the laptop as a tablet. This ensures easy working on the screen directly.

The laptop is thinner and lighter making it highly portable. It is also very fast due to the SSD storage.

The 720p webcam comes with a shutter that will provide privacy but the quality and performance of the camera is pretty average. The colors look faded.

The battery life is great and the convertible design makes this system most flexible and adaptable.

You can use it in four different modes such as a laptop, tent, stand, and a tablet.

The unique design of the hinge helps you to select the mode in which you want to use the device. Check out Lenovo Flex 5 2-in-1 Laptop Review.

3. Acer Aspire 5 – Better User Experience

Acer Aspire 5 Laptop

Bottom Line: This specific laptop is able to handle all types of operating jobs including working on QuickBooks and will provide a much better user experience. The processor is quite powerful to perform a at a high level to allow the users to make the optimal use of the features of this accounting software.

Key Features

  • Screen: 15.6 inches
  • Storage: 512 GB PCIe NVMe SSD
  • RAM: 8 GB DDR4 SDRAM
  • Processor: 10th generation Intel Core i5 10210U
  • OS: Windows 10 Home 64-bit
  • GPU: NVIDIA GeForce MX250

Pros

  • The 10th generation processor ensures a better and faster performance.
  • The music quality is good enough and Acer True Harmony ensures deeper bass.
  • Better wi-fi experience assured with wi-fi 6 standard.

Cons

  • There is no optical drive included in the system design.
  • The system is quite heavy, weighing as much as 5.99 pounds.
  • The backlight of the keyboard does not stay on for a long time.

This all-purpose laptop will provide you with quality user experience when it comes to accounting on QuickBooks.

The addition of QuickBooks has made this laptop one of the most popular ones among the accountants.

You can enjoy all the features and very best of QuickBooks by using this efficient laptop.

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This is powered by a 10th generation Intel Core i5 processor that can process data at a high speed of 4.2 GHz. This will allow you to do more work in less time on this laptop.

This laptop will also provide you with an excellent power to multitask and use several apps due to its adequate 8 GB of RAM, which also improves the efficacy of the processor.

The 15.6-inch screen will also provide high quality entertainment, when you are not working, with its high-quality graphics.

The SSD storage is good and adequate enough to install and use QuickBooks proficiently.

Since the SSD is faster, it will reduce boot times while using Windows and apps. It will also help to transfer files at quite a high speed. Check out Acer Aspire 5 Review.

4. Asus ZenBook UX330UA – Long Battery Life

Asus ZenBook UX330UA Laptop

Bottom Line: While working on QuickBooks on this laptop, the users do not have to worry about charging the system frequently. The long battery life of this system, which is 12 hours, more or less, for mixed usage will supply all-day power to the device on a single charge to assure a higher level of productivity.

Key Features

  • Screen: 13.3 inches
  • Storage: 256 GB SSD
  • RAM: 8 GB DDR3 SDRAM
  • Processor: 7th generation Intel i5 7200U
  • OS: Windows 10
  • GPU: Intel HD Graphics 520

Pros

  • The IPS screen is fantastic and shows images with very little light bleed.
  • The build is great with solid aluminum, making the system more durable.
  • The trackpad is good and responsive to finger gestures ensuring accuracy.

Cons

  • There is no optical drive in this laptop.
  • The memory of this device is not expandable.
  • The SSD storage is good but the SanDisk Z400 M 2 drive type is substandard.

This laptop may be similar to MacBook but comes at a reasonable price and provides a lot of value.

It is slimmer and light in weight in comparison to other average laptops. You can carry it anywhere easily to work on QuickBooks even if you are on a vacation.

The battery life is long enough which will allow you to work on it for long hours without worrying about charging the laptop.

Apart from the most useful hardware, this laptop also comes with a fingerprint reader feature that allows effortless, fast, and safe login. The touchpad also comes with glass cover and ensures precision with its high sensitivity.

Moreover, the Smart Gesture helps in simulating several of the touchscreen functions of Windows 10 on the touchpad. This further enhances the functionality and provides a more intuitive user experience.

The system will start up in seconds and allow opening and using large programs and different websites.

It will allow better connectivity, typing comfort, and better sound control. Check out Asus ZenBook UX330UA Laptop Review.

5. Dell Inspiron 15 5593 – Value for Money

Dell Inspiron 15 5593 Laptop

Bottom Line: A higher level of performance is promised by this relatively low-cost laptop for QuickBooks. However, the specs and configurations are not compromised to keep the cost low. In fact, the price-performance ratio of this laptop is quite high which ensures that you get a higher value for the money.

Key Features

  • Screen: 15.6 inches
  • Storage: 256 GB M 2 PCIe NVMe Solid State Drive
  • RAM: 8 GB DDR4 SDRAM
  • Processor: 10th generation Core i5 1035G1
  • OS: Windows 10 Home 64-bit
  • GPU: Intel UHD Graphics

Pros

  • The backlit keyboard is good and the keys are easy to use.
  • The anti-glare property of the screen allows working for a long time.
  • The narrow bezel around the screen allows more real estate.

Cons

  • It is quite a heavy system weighing 6.02 pounds.
  • There is no USB Type C port in this laptop.
  • At times it may not connect to the wi-fi.

This is one of the best laptops for QuickBooks. The specs are powerful in keeping with the reputation of Dell.

The chassis is durable, the design is perfect, the storage is adequate, and the RAM is enough to support running QuickBooks on it productively and successfully.

The finish of this system makes it look like a premium laptop making it a perfect choice for any business person.

The LED backlit anti-glare screen will not only provide clear and crisp visuals but will also not strain your eyes.

You can use this system easily and effectively to multi-task providing you with a smoother working experience.

The Windows 10 operating system comes with all the features that will make it much easier to use QuickBooks on this system.

If you are worried about the connectivity options of this laptop, you will get some of the most essential ports and slots.

The graphics card and the backlit and full-size keyboard of this laptop both provide a better and easy working experience. Check out Dell Inspiron 15 5593 Laptop Review.

Things to Look for before Buying a Laptop for QuickBooks

You do not have to rely on the opinion of someone else, which is often sponsored, to buy a good laptop for using QuickBooks.

Even if you have limited experience and technical knowledge, a simple guide like this will help you to make your shopping process much easier.

All you have to know is the features that make a good laptop and the hardware. You will also need to focus on some other aspects.

  • Budget

Since everything boils down to money, your technology budget will play an important role to optimize your shopping strategy when buying a laptop for QuickBooks.

Set a clear budget considering both the amount as well as the amortization factor. This will prevent you from underspending or overspending.

Consider your needs to find whether buying the top of the line systems will be productive and cost-effective or a waste of money.

Underspending, on the other hand, may cost you more in the end and in the long run. It should suit your bottom line and balance both cost and quality.

Know the different price ranges and the types of laptops you will get for the price you pay.

Ideally, $300 and under will fetch low-end Chromebooks and Windows laptops.

Up to $600 you will get mid-range laptops and up to $900 you will get laptops with higher specs used by most professional business users.

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For anything above $1,000 you will get premium, ultraportable, and most powerful models.

  • Operating system

Choosing the right type of operating system for your laptop for QuickBooks is the next important step.

There are three major operating systems to choose from but without knowing the difference of each it will be hard to decide.

Though Windows operating system is most extensively used all over the world and you will not regret it if you choose it, here is what you should know in brief.

Mac OS X, used only in Apple computers, will cost you more but will have a beautiful interface, but you may experience software compatibility issues.

Windows 10 operating system is the standard OS that is cheap and can be used in several laptops allowing you to have more options.

It will allow you to choose from more laptop brands as most of them use this operating system.

Finally, the Chrome OS, though new, is also usable This diverse and business-oriented operating system is the best for users of the cloud.

You need not worry about updates as it is automatically deployed when you download.

  • Design

The laptop design is the next big thing to consider, once again, based on your needs.

You can choose a traditional laptop or a hybrid device that works both as a laptop and a standalone tablet, which will be costlier than a standard laptop.

Also take a look at the other aspects of the laptop design such as the keyboard. It should be comfortable to type on.

Moreover, be informed that a laptop small in size will have a smaller keyboard which may not let you type accurately and quickly, especially if you have big fingers.

Consider the portability factor in the laptop design if you need to travel quite a lot for your business.

Ideally, anything weighing between 3 to 5 pounds is considered to be good to carry along without any stress.

Check the screen and decide whether or not you need a touchscreen and stylus support.

It will cost you more but if money is not an issue, consider the utility factor.

It will use up a lot of battery power which means that you will not be able to use it for a long time outdoors. It will also make the system much heavier.

Whether you need a rugged, semi-rugged or a normal laptop is also important to decide at this point.

Consider who will be using the laptop and then make your final choice. Remember, it will be bulkier, clunkier, bigger and unappealing to look at.

  • The CPU

Now, you are left with the specs of the laptop to use it for QuickBooks. There are basically three specific specifications that you should focus on.

The CPU, also called the processor, is the most important spec to consider. Since this is the engine of the laptop, you should be more careful with this choice.

There is a specific approach to compare the CPUs. You must know the different types and their use.

For example, the low-end CPUs include the Intel Atom, Intel Pentium, Intel Celeron, and AMD E Series.

These are most suitable for very light use such as typing and web browsing. These are not meant for business use.

Midrange CPUs are those Intel Core i3 and i5 processors usually found in lightweight and hybrid laptops.

These are good enough for basic work like checking emails and taking notes and if you use the system as your secondary computer.

The high-end CPUs are the 6th generation and above Intel Core i7 processors and found in high-end laptops.

There is nothing wrong in buying an i7 processor but you will seldom need it if you are not into 3D modelling and video editing.

Ideally, for business use and for QuickBooks, an i3 or i5 processor will be sufficient.

However, if you have plenty of money and will also use your system for dedicated business analytics, most intensive analytics tasks and data science, or vector-based processing you can go for those luxury CPUs like the Intel Xeon.

  • Memory and storage

Memory of the laptop that you want to use for QuickBooks is also an important factor to compare. There are ideally two specific types of memory you can have.

You can have a short-term memory in the RAM or Random-Access Memory or a long-term storage in the HDD or Hard Disk Drive.

Some laptops may also have an SSD or Solid-State Drive apart from an HDD while others may only have an SSD, both acting as long-term memory.

SSDs, though newer than HDDs, are faster and do not have any moving parts. This makes the laptop run faster and does not heat up excessively. These are also more compact and durable.

Ideally, 4 GB RAM is good but 8 GB is better and 2 GB of RAM should be skipped outright. 16 GB of RAM is not required for QuickBooks use. As for storage, 256 GB is fine and more preferred.

  • Battery life

This is the last of the major specifications to consider while buying a laptop for QuickBooks.  You will need a longer battery life if you intend to use the system more often and without easy access to power.

However, when you consider the battery life you must know that different manufacturers use different metrics to measure and advertise it.

Mostly, these are done under test conditions and therefore you should take it just as an estimate instead of an absolute fact.

Few laptops may come with add-on batteries as well which will not only add to the cost but also to the weight of the system.

Ideally, anything between 8 to 10 hours should be considered to be a good enough battery life for a laptop to use for QuickBooks.

FAQ:

Can I use QuickBooks desktop and online version both on my laptop?

Yes, you can use both the versions in your laptop but there are some specific requirements for it. To use the QuickBooks desktop version, you will need a specific software installed in your laptop. On the other hand, if you want to use the online version of it, you will need to have Internet Explorer 11 of 32-bit and of course a stable internet connection.

How much RAM is needed in my laptop for my entire team to use QuickBooks?

You will need to have the minimum system requirements for your entire team to use QuickBooks. Your laptop should ideally have at least 4 GB of RAM, though 8 GB is highly recommended if there are five users. For more than five users to use the software it is better to have as much as 20 GB of RAM. This will allow 20 users to work on the software.

Does my laptop need internet connection for QuickBooks?

For the online version, yes. However, if you are using the desktop version of QuickBooks, you can download the software from the website (which needs an internet connection) or install it from a CD directly which will not need it. However, you will need internet connection to activate and register the product as well as for downloading the latest updates.

What happens to the accounting data on my laptop if I use QuickBooks?

If you use the desktop version, it will all be stored in the drive. On the other hand, if you use the online version of QuickBooks it will be stored in the cloud as well which will allow you to access it anytime and from anywhere. However, you will need to have a monthly cloud subscription from QuickBooks to access it.

About Taylor Swift

Taylor SwiftTaylor Swift, a UOPEOPLE graduate is a freelance technology writer with in-depth knowledge about computers. She loves to play video games and watch movies when she has no writing assignments. Follow Her at Linkedin