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What are the best laptops for office work? You can see a laptop is being used by most people across several industries.
It has literally revolutionized office work, both in type and setting, since the employees can do their jobs even beyond the scheduled office hours.
Most importantly, they can work on the go, making them more productive for the organization.
Therefore, if you use a laptop in place of a desktop, you will not be confined to your cubicle in the office to work.
However, it should be useful and come with several ports, features, better connectivity options, and portable.
The laptop must come with a higher level of accuracy, speed and power. It should also have different communication functions and allow working on different software.
It should handle your tasks most efficiently. And, it should also meet with the demand of interacting with the digital space, on the go.
In order to get the right and higher dollar value for your investments, here are some of the best laptops for office work. It is compiled for you to make your choice much easier and better.
Take a look at the list and follow the buying guide to get all your office jobs done in quick time and accurately by you in the office as well as outside.
- Laptops for Office Work – Price
- The Benefits of Using Laptops for Office Work
- Minimum & Recommended System Requirements for Office Work
- 5 Best Laptops for Office Work 2021:
- 1. Lenovo ThinkPad X1 Carbon – Best Overall
- 2. Dell XPS 15 9575 – Runner Up
- 3. HP Pavilion x360 – A Good Screen
- 4. Acer Aspire 5 – Value for Money
- 5. Asus VivoBook K570UD – Comfortable Typing Experience
- Things to Look for Before Buying a Laptop for Business and Office Work
- Can I use my laptop for office work for personal use?
- What security features are necessary in a laptop for office work?
- Should I choose a Windows 10 Pro operating system for my office work laptop?
Laptops for Office Work – Price
The Benefits of Using Laptops for Office Work
There are lots of benefits of using laptops for office work these days. These benefits are not only for the company on the whole but also for the employees at a more granular level.
Considering the general benefits of laptops for doing office work, it includes, and is not limited to, its portability factor.
This is because it is significantly smaller in size and comes ‘in one piece’ as compared to a desktop. This allows working on it even outside the workplace.
Cost efficiency is another benefit enjoyed when you use a standard laptop that is much cheaper than the desktops.
However, the high-end models with more power and performance will cost quite a lot.
As for the other benefits, it will extend the standards of the line of work providing you with newer and better possibilities.
Since you can work from anywhere you desire, it will further enhance your capabilities.
As for the workspace benefits, the most significant one is that the laptops will take up less space, which comes at a premium these days.
It is a cheaper alternative that you can carry easily to business meetings and conferences for making a presentation.
The laptops will meet all the needs of your company and at the same time will be much easier to move for repairs, when needed, as compared to the bulkier desktops.
It will surely provide all those benefits that a desktop would. In addition to that, the laptops will also facilitate both internal and external communication among all staff.
It will enhance the productivity of both you and your company with better collaboration and creation.
Minimum & Recommended System Requirements for Office Work
For the basic office computing jobs, your laptop should come with at least an Intel Core i5 processor of 7th generation or more or an AMD equivalent. The amount of RAM should be 4 GB and the storage should be 500 GB HDD or 256 GB SSD.
However, if you are an above-average user or want to put your laptop to run several labor-intensive apps and other superior usage, you will need a more powerful device.
A system that comes with the recommended set of specs will be able to handle such pressure with utmost efficiency. Here is the list that you should follow while shopping for your laptop for office work.
Minimum system requirements: 8th generation Intel Core i5 or higher| 8 GB of RAM | 256 GB SSD storage | Integrated Intel UHD 620 or AMD Radeon RX Vega 870 graphics chip| 14 inches screen | 1366 x 768 pixels screen resolution
Recommended system requirements: 8th generation Intel Core i7 or higher processor| 16 GB of RAM or higher | 512 GB SSD or larger | Intel Iris Xe Graphics or Nvidia GeForce GTX 1050 or higher graphics card | 15.6 inches screen or bigger | 1920 x 1080 pixels or higher screen resolution
5 Best Laptops for Office Work 2021:
1. Lenovo ThinkPad X1 Carbon – Best Overall
Bottom Line: When used for office work, this laptop will provide the best overall performance in comparison to the others in this list. The 10th generation Intel Core i7 processor is quite powerful and efficient. It can handle all types of office computing needs, whether it is simple or complex, and offers fast results.
- Screen: 14 inches
- Storage: 1 TB PCIe SSD
- RAM: 16 GB DDR3 SDRAM
- Processor: 10th generation Intel Core i7 10510U
- OS: Windows 10
- GPU: Integrated Intel UHD Graphics
- The design of this laptop is attractive and it is light in weight.
- The keyboard design is good and comfortable to type on.
- The speaker quality is good enough.
- There is no microSD card slot in the system.
- The life of the battery of the 4K models does not last long.
- The cost of top configurations is a bit higher.
When it comes to overall performance, this happens to be one of the best laptops to use for office work.
This laptop comes with the latest 10th generation Intel Core i7 processor that makes the best use of its 8 MB cache, four cores and eight threads at a base clock speed of 1.80 GHz. It can be enhanced up to 4.90 GHz with Turbo Boost technology.
The 14-inch screen is full HD and comes with anti-glare property and IPS technology. The low power usage and its ability to show images at 400 nit brightness and at 1920 x 1080 makes this screen a better one.
The other useful features of this laptop that comes with an integrated Intel UHD Graphics card include a 720p HD webcam with shutter and microphone.
It supports 2×2 Intel wi-fi 6 connectivity. It has a fingerprint reader for safe and fast login, and a backlit keyboard for easy and comfortable typing experience.
The 4-cell lithium polymer battery of 51 watt-hour will provide you with enough power to complete all your day’s work on a single charge.
The lightweight chassis of just 2.4 pounds makes this laptop with incredible aesthetics one of the most portable ones as well. Check out Lenovo ThinkPad X1 Carbon Review.
2. Dell XPS 15 9575 – Runner Up
Bottom Line: This system is also equipped with an Intel Core i7 processor as above. However, the fact that this processor belongs to the 8th generation makes this device the runner up of this list. Coupled with other useful features, it is quite good to provide all the support the users need to do their office work.
- Screen: 15.6 inches
- Storage: 256 GB PCIe solid-state drive
- RAM: 16 GB SDRAM
- Processor: 8th generation Intel Core i7 8705G
- OS: Windows 10
- GPU: AMD Radeon RX Vega 870
- It is a thin, light and powerful laptop.
- The chassis is impressive and small.
- The thin bezel all around the screen makes it look more gorgeous.
- Keyboard feel and travel could have been better.
- The battery life is average.
- With only USB-C ports and no USB-A port, it asks for more dongles and docks.
With its 8th generation Intel Core processor and with adequate RAM and storage, this laptop promises high performance.
The Windows 10 operating system along with the AMD Radeon RX Vega 870 graphics ensure that all your office computing needs are met comprehensively.
It is a safe laptop to use anywhere, thanks to the better security features such as the fingerprint reader.
The 4K Ultra HD display comes with Infinity Edge technology and touch screen feature. It allows better hands-on control and a more natural navigation with the touch of your fingers.
The high resolution of the screen makes the images more impressive with better color and clarity. Add to that, the In-plane Switching or IPS technology of the screen makes it even more beautiful and effective.
You can even enhance it further with the Intel Turbo Boost Technology to make this laptop more dynamic.
It will allow using several programs and multiple browser tabs for your office work, all at the same time.
The PCIe SSD is a great inclusion because it supports multiple servers, different apps, daily backups, and lots more.
The convertible and attractive design of the laptop enables you to switch modes of use from a laptop to a standalone tablet seamlessly.
The dedicated 4 GB memory of the graphics card of the laptop promises fast and more advanced graphics.
The audio quality is good enough and comes with Waves Maxx Audio technology. It boosts the performance even further enhancing the volume and clarity of each tone.
Other impressive features of this laptop for office work include strong and sleek machined aluminum casing for extra durability.
The carbon fiber palm rest, inclusion of Thunderbolt port, and built-in card reader are also worth mentioning.
It comes with wireless AC connectivity, a HD webcam with dual array mics, and a backlit keyboard. Check out Dell XPS 15 9575 Review.
3. HP Pavilion x360 – A Good Screen
Bottom Line: The best part of this laptop is the screen. The screen comes with touch support and offers a wider working area. Its quality and performance are further enhanced by the HD SVA micro-edge technology. The screen can be rotated 360 degrees and can be used as a tablet to do the office work easily.
- Screen: 15.6 inches
- Storage: 1 TB PCIe NVMe M.2 Solid State Drive
- RAM: 32 GB DDR4 SDRAM
- Processor: 11th generation Intel Core i5 1135G7
- OS: Windows 10 Home 64-bit
- GPU: Intel Iris Xe Graphics
- This portable system comes with a touchscreen facility.
- The battery life of the laptop is quite good.
- The design of the system is attractive and user friendly.
- The keyboard may have some issues in the stand mode.
- The system may become hot at times.
- There is no optical drive installed in the system.
The great thing about this system is its build and the screen. The wide enough touch screen comes with HD SVA micro-edge technology and WLED-backlit feature.
This screen is multi-touch enabled and displays at 1366 x 768 resolution, which is low but good enough for office work.
The 360° flip design of this two-in-one laptop makes it all the more comfortable to use in a tablet mode for office work.
The Intel core processor belongs to the 8th generation. With its four cores and 6 MB cache it operates at a base clock speed of 1.60 GHz, which is good enough to handle all your business computing needs.
However, if you want more, you can Turbo boost the speed of the processor up to 3.90 GHz.
It allows running a number of apps and browser tabs at the same time. The apps and programs boot up fast and allow smoother data transfer.
There are lots of ports in the system such as two USB 3.1 Gen 1 Type A ports, one USB 3.1 Gen 1 Type C port and one HDMI port.
You will also get one multiformat secure digital media card reader and a combination audio jack.
The HP wide vision camera will allow you to take better pictures and will also help in making clearer video calls with its integrated dual array digital mics.
If you want high quality sound, you will get it from this laptop as well from the Bang & Olufsen dual speakers. These speakers come with HP Audio Boost technology.
As for the connectivity, you will get Realtek RTL8821CE 802.11b/g/n/ac as well as Bluetooth 4.2 combo options in this device.
4. Acer Aspire 5 – Value for Money
Bottom Line: A higher value for money will be offered by this laptop to the users who use it for office work. The battery life of this device is quite good. The system is equipped with an 11th generation processor which is pretty fast and accurate in performance. The screen, audio, and ports in it, all are very useful.
- Screen: 15.6 inches
- Storage: 256 GB PCIe NVMe SSD
- RAM: 8 GB DDR4 SDRAM
- Processor: 8th generation Intel Core i5 8265U
- OS: Windows 10 Home
- GPU: Intel UHD Graphics 620
- The performance of this laptop is fast and reliable.
- This thin and light laptop comes with a backlit keyboard for convenient typing.
- The battery life is excellent providing all-day power.
- The build quality of this laptop is mediocre.
- The system comes with a lot of bloatware.
- The touchpad of the system seems to be imprecise.
Weighing just 4 pounds, this thin and light laptop is not built with cheap and heavy plastic material like other laptops.
On the contrary, it is built from silver aluminum. It gives it a sleek and modern look as well as durability.
There is a 720p webcam above the display that comes with a bit grainy but decent enough video quality.
The system design includes a fingerprint reader. This is built into the touchpad that allows you to log in without typing a password every time.
There are no dedicated left and right click buttons on the touchpad. In fact, the whole surface of the touchpad is clickable.
The backlit keyboard is quite comfortable to type on and is quite sturdy. The key travel and feedback are fair enough and the dedicated number pad alongside adds to your comfort while doing your office work.
The full HD 1920 x 1080 display comes with LED backlight, anti-glare and In-Plane Switching technology.
This improves the screen quality remarkably and the images are crisp and clear to allow you to read the text easily.
There are lots of ports in the system that will allow you to connect different peripherals and cables to the laptop.
There is one USB 3.1 Type C Gen 1 port, two USB 3.1 Gen 1 ports of which one is for power-off charging, one USB 2.0 port and one HDMI 2.0 port. In addition to that, the laptop comes with 802. 11ac wi-fi connectivity.
The stereo speakers, the RAM, the storage, the graphics card, all promise a reliable performance making this laptop more capable for performing different tasks.
It includes web browsing, writing texts, checking and sending mails, video streaming, and several other basic office tasks that you may need to do on a daily basis. Check out Acer Aspire 5 Laptop Review.
5. Asus VivoBook K570UD – Comfortable Typing Experience
Bottom Line: The durable and full-size keyboard of this laptop will ensure that the users have a very comfortable typing experience while doing their office work on it. The keys come with a decent travel distance and feel. The ambient light control feature of the backlights of it allows easy typing even in the dark.
- Screen: 15.6 inches
- Storage: 256 GB SSD SATA 3 M.2
- RAM: 8 GB DDR4 SDRAM
- Processor: Intel Core i5 8250U
- OS: Windows 10 Home
- GPU: Nvidia GeForce GTX 1050
- The IPS display of the system is great with wider viewing angles and better color.
- The audio system is good for listening.
- The system comes with a decent number of ports.
- The system thermal throttles badly with the processor peaking 97 and graphics 90 to 96C.
- The number pad does not have the ENTER key.
- The system can heat up quickly with only one fan to cool the entire laptop.
This full HD laptop is as good as the others in this list when it comes to handling day to day office work.
It comes with hardware and features like Nvidia GeForce GTX 1050 graphics card, a backlit keyboard, fingerprint sensor, and more.
All these add to the performance level, security, typing comfort and usefulness of this thin and light machine.
The graphics card along with the latest generation Intel Core processor empowers the system to deliver stunning visuals and computational results. The 1080p display comes with IPS and full HD features.
International warranty for one-year is provided by the manufacturer for parts and labor. Along with it, an Accidental Damage Protection plan from ASUS also makes this laptop a favorite among the users.
The system is durable and promises high productivity with its all-day battery life up to 9 hours. It also comes with a fast-charging capability from 0 to 60% in just about 49 minutes.
The design of the system is also stunning. The black finish gives it a sophisticated and smart look. It is further accentuated by the lightning blue edges.
The full-sized keys of the backlit keyboard allow comfortable typing. It has a key travel of 1.4 mm and a solid feel. It also has an ambient light control feature that will help you to type in any situation, well-lit or dark.
If you want a truly immersive listening experience, then this is the laptop to use. It is all due to the unique SonicMaster technology that is developed by the Asus Golden Ear team.
Apart from that, the Asus Audio Wizard technology helps the audio system to maintain an ideal balance. You can control everything manually to customize the settings according to your liking.
Apart from the revolutionary USB Type C port, this laptop provides more comprehensive connection options. It has one USB 3.0 port, one HDMI port, and two standard USB 2.0 ports.
If you are looking for picture perfect videos then, once again, this laptop will not disappoint you. It is all due to the Asus Splendid visual optimization technology.
With its four different modes namely normal, vivid, eye care and manual, it will offer the best visuals irrespective of the type of content.
You can access each of them with a single click. The Asus Tru2Life Video technology will optimize each pixel most intelligently within the video frame.
This will ensure immaculate images are displayed on the screen with maximum sharpness and contrast. This will improve the image quality by 150%. Check out Asus Vivobook K570UD Review.
Things to Look for Before Buying a Laptop for Business and Office Work
Here are a few particular things that you should keep in mind while choosing a laptop for your office work.
If you are looking for models that are also used by the other staff of your company, you should first determine the technology of their systems.
Find out whether you need an AMD Pro or an Intel vPro for office work.
Most people use the latter because there are greater options to choose from. Ideally, there are many business laptops that come with this technology today.
The main advantage of this technology is that it allows a person to log in remotely to provide tech support even when the system cannot boot.
However, you will not be using this feature in your work laptops unless your company has a large number of laptops.
It also needs a dedicated and efficient IT department that can provide such services remotely.
Speed and power
The next big thing to consider about your laptop for office work is the need for speed and power.
The graphics processor integrated in the CPU will also be enough for your official computing needs.
However, if you want your office laptop to perform some high-end tasks like 3D Modelling, you will need some more power and speed.
These are the ones that contain the letters HQ at the end of their model number.
For that matter, you will also need a dedicated graphics card, preferably an Nvidia Quadro graphics or its likes.
A laptop with a long battery life is essential no matter for what use you want to put it to.
Without a long battery life, the laptop will not be mobile or portable. In that case, you will always have to stay close to a power outlet for charging it.
Neither you nor other employees will want to run out of juice in the middle of a job with more than half of the workday left or while being on a cross-country flight.
You should ideally look for those specific business laptops that can run for at least 9 to 10 hours on a single charge.
There are lots of laptops that can be used for office work that come with the options of an average or extended battery.
Make sure that you always go for a system that has a higher capacity for doing your office work.
The resolution and size of the screen should be your next big concern.
If you want your laptop for office work to be more productive and useful you should at least opt for a screen with 1080p resolution.
This will enable you and all users to see the text on it very clearly.
If you can afford it, you can always go for a screen that comes with a higher resolution than 1920 x 1080 pixels. Do not look for any cheap laptop that comes with an imperfect and inferior resolution.
As for the size of the screen, you should take the weight and portability factors into consideration.
Larger the screen, the more will be the weight, thereby reducing portability. Anything from 13 to 17 inches is more preferable.
When it comes to storage in a laptop for office work, always choose an SSD storage over the HDD variant.
This will make the laptop work faster, boot up the apps much quickly, and make it more responsive.
It will therefore be able to multitask at a speed that is at least three times faster in comparison to the conventional hard drives.
The laptop you want to use for your office work should certainly come with the right ports.
This will prevent you and your employees from carrying a separate bag of dongles and docks to connect to the laptop.
First, you should consider the type of connections you need specifically and use the most.
For example, you will need a system with an Ethernet port if you connect to any wired network a lot.
On the other hand, a secure digital memory card reader slot will be more effective if photography is the key part of the job.
However, irrespective of your needs, you will be in a better position if the laptop comes with a Thunderbolt 3 port.
This is because this specific type of port is very useful and multipurpose.
It will allow you to connect and use a whole set of new generation devices and high-speed peripherals, powerful docks and universal chargers.
Lastly, consider the keyboard of the laptop for office work. Though it goes without saying for all types of laptops the keyboard is required to be more comfortable and convenient to use.
This will provide a better and much smoother typing experience. The keys should travel deep, the feedback should be snappy and there should not be any amount of flex in it.
Can I use my laptop for office work for personal use?
Yes. When you are travelling, you can use your office laptop for personal use, provided your company allows it. If it is your personal device, then you are not at the risk of violating any of those policies, being an employee. If you are an employer, you surely can use it for personal purposes, provided others do not have access to the system.
What security features are necessary in a laptop for office work?
You will need some enterprise-grade security in your laptop for office work if you want to make it safe and useful. In order to make sure that you get easy and safe access to your sensitive data, even on the go and in public hotspots, you will need physical security like a Kensington or any other third-party lock, biometrics for privacy and drive recovery for backing up your laptop.
Should I choose a Windows 10 Pro operating system for my office work laptop?
The difference between a standard Windows 10 operating system and the Professional version is in the security features offered. If you want more security for your personal and official data, then Windows 10 Pro is more suitable for your laptop as it comes with better features such as Microsoft Update for Business, BitLocker, Remote Desktop, Assigned Access, and Hyper-V.