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What are the best laptops for word processing? The need for word processing is high as it helps in making presentations, preparing and submitting reports, and to do a lot of extensive and simple work in the office or in school.
Using a proper computer for it will save you from the trouble of using a pen and paper, filing and storing them, which involves a lot of manual labor and time.
Moreover, this also has the risk of errors and inaccuracy, which is eliminated when you use a computer.
You will be better off if you use a laptop, especially if you work on the go most of the time.
A proper laptop with all the necessary specs and features will meet all your word processing requirements and help you to achieve your goal in a quick time.
You can do this at an affordable price because you will not need to spend a lot of money on a laptop for word processing.
All your needs can be fulfilled easily and effectively with a laptop with lower specs, and therefore at a lower cost.
However, buying just any type of budget laptop can be risky because it may crash under heavy use if the specs are not supportive. Invariably, it will result in a data loss.
Therefore, before you buy a laptop for word processing work, you must consider several factors such as knowing your requirements, need to store several documents on the laptop, and the size of those files.
You will also need to know whether or not you want to carry the laptop frequently or work on the go.
Once you know your requirements, you should weigh them with the basic features that you need to have in a laptop for word processing jobs.
Some of these features are the RAM, the processing speed, the storage capacity, the processor type, the software and interface, the keyboard, the weight, the design, the screen size, the resolution, and other extra features.
It is a long list and will need a lot of time, research, and effort from your side.
If you want to skip this tedious part but still buy a reliable laptop for your word processing job, you can go through the following recommendations.
- Laptops for Word Processing – Price
- Basic Elements, Skills and Types of Word Processing
- Minimum & Recommended System Requirements for Word Processing
- 5 Best Laptops for Word Processing:
- How to Choose Best Laptops for Word Processing?
Laptops for Word Processing – Price
Basic Elements, Skills and Types of Word Processing
This is basically an application program which helps in doing a lot of things including, but not limited to, creating web pages, preparing documents and reports, making presentations, writing letters and emails.
The basic process of manipulation includes opening a word processing package first.
The steps to follow are simple. Just click on the “Start” button, go to “All Programs” and then click on “Microsoft Word.” A new blank page will open automatically on which you can write your text.
You will have to set up the page from the “Page Layout” menu using and previewing the different parameters on it that will show how the page will look like, when printed. Just check the print preview to make the final adjustments before printing the document.
You can even cut, copy and paste sections from other sources in your text using these functions from the drop-down menu.
You can also use the keyboard shortcuts like Ctrl + X, Ctrl + C, or Ctrl + V, respectively for cut, copy, and paste functions.
You may also use different functions for manipulation of tables which you may want to insert in your word document.
These functions will allow you to draw a table, change cell width, alter the height, align the text in each cell, delete or insert additional rows and columns, and also put borders and shading.
As for the skills required for word processing, the good news is that you do not need many because the software will do the most of it, making it fun to use it.
This specific word processing software program will allow you to create several different products that may include writing a story or a poem, creating a journal, designing a poster, or creating a title page.
It will also help you to prepare reports and news articles, write a script or an essay, create an outline, design a magazine or web page, create a calendar, questionnaire or resume, and design catalogs, mailing labels, and flow charts.
For all these, you will need a little bit of technology skills and a bit of prior computer experience.
Ideally, depending on the difficulty, the word processing skills can be categorized into basic and advanced levels.
The basic word processing skills include adding, entering, copying, and formatting text, adjusting line spacing, inserting and formatting WordArt, clip art or picture file, modifying the text, drawing and formatting shapes and objects, inserting page borders and numbers, spell check, and printing the document.
The advanced word processing skills involve creating graphic organizers, inserting headers, footers, and date, adjusting characters, paragraph spacing, inserting format tables, formatting texts into columns, bookmarking and creating hyperlink to it, grouping and aligning objects, adjusting page setup, using and modifying styles, using mail merge, generating mailing labels, and importing chart data.
There are different types of word processing applications that you can use for different purposes such as editing, formatting, saving, and printing a document.
This includes Microsoft Word which is one of the most extensively used and well-known word processing applications on the market.
WordPerfect is another word processing app designed by Corel Corp. This is useful to write simple essays and articles.
It is compatible with Microsoft Word and can be used to format and layout documents.
Lotus Word Pro, developed by IBM Corp, is an app to use Lotus Notes or Lotus 1-2-3.
This helps in creating and distributing formatted text documents and is also compatible with Microsoft Word which helps in writing reports, proposals and memos.
It facilitates basic word processing functions such as writing and formatting. It will also support complicated graphical layout actions and allow opening and saving files in Microsoft Word.
As for the dozens of other lesser-known word processors available on the market, the list includes OpenOffice Writer, Microsoft Works, AbiWord, Adobe InCopy, and Scrivener.
There are also some online word processors such as Microsoft Office Web Apps and Google Docs.
Minimum & Recommended System Requirements for Word Processing
For basic word processing jobs, the minimum requirement of a laptop is an Intel i3 or an AMD A8 or higher processor with a base frequency of at least 1 GHz.
You may choose an Intel Celeron or Pentium processor but it will slow you down while multitasking. A 4 GB of RAM, 50 GB of free hard disk space to install the updates, and a good enough integrated graphics card will suffice all the needs of simple word processing.
However, if you want to multitask on your laptop for word processing, you will need to have a higher amount of RAM, a better and more powerful processor and graphics.
Here is the list of recommended system requirements that will help you to make the right choice if you are unaware of what to look for in a computer to use for word processing.
Minimum system requirements: 8th generation Intel Core i3 processor or higher| 6 GB of RAM or more| 256 GB SSD or 1 TB HDD storage | Integrated Intel HD Graphics 610 or better graphics | 13.3 inches screen | 1024 x 768 pixels screen resolution
Recommended system requirements: 7th generation Intel Core i5 or higher processor| 12 GB of RAM or higher | 512 GB SSD | Intel Iris plus graphics or higher graphics | 15.6 inches screen or bigger | 1920 x 1080 pixels or higher screen resolution
5 Best Laptops for Word Processing:
1. LG Gram 17Z990 – Best Overall
Bottom Line: With all the features and specs included in the strong chassis of this laptop, it will provide the best overall performance when you use it for word processing. The large screen with higher resolution, the more versatile Thunderbolt 3 port, and the long battery life, all adds to the efficiency of it.
- Screen: 17 inches
- Storage: 512 GB SSD
- RAM: 16 GB
- Processor: 8th generation Intel Core i7 8565U
- OS: Windows 10 Home
- GPU: Intel HD Graphics 610
- The large screen of the laptop looks larger due to the thin bezel all around.
- The keyboard is large and comes with a separate numeric keypad.
- The battery life is exceptional and clocks 19.5 hours.
- The speakers of the laptop are average.
- The SATA SSD included in the system is comparatively slow for an SSD.
- The keyboard of the laptop is just above average in design and performance.
If you want a big screen for word processing then this is the laptop you should go for.
The large screen is beautiful and delivers super crisp text and images at WQXGA or 2560 x 1600 pixels resolution and 16: 10 aspect ratio making the images look better.
The battery life is fantastic and will provide you with power for all day, and night, with its 19.5-hour capacity.
Also, the keyboard is fair enough to provide a nice feel while typing and the trackpad is large and responsive.
The thermal management of the system is also quite remarkable with the fans operating silently.
It is built strongly and it is easy to open. The hinge is strong and holds the screen firmly even when you use the system on your lap while traveling.
This modern machine comes with the latest features and specs that include an IPS display, 8th generation Intel Core i7 processor, Thunderbolt 3 connectivity option and more.
As for the durability of the system, you will get a MIL STD 810G certification.
2. HP Pavilion Business Flagship – Runner Up
Bottom Line: This runner up laptop for word processing in this list comes with a large enough touchscreen, a full-size backlit keyboard with a separate numeric keypad, adequate number of ports, a fair enough processor and operating system that will make it convenient for the users to work on their word files.
- Screen: 15.6 inches
- Storage: 1 TB HDD
- RAM: 12 GB DDR4
- Processor: 8th generation Intel Core i7 8550U
- OS: Windows 10 Home 64-bit
- GPU: Integrated Intel HD Graphics 620
- The screen of the system comes with a touch feature.
- The keyboard of the laptop is backlit, full size and comes with a separate numeric keypad.
- The storage capacity of the machine is huge at 1 TB.
- The touchpad is shifted much to the left side which may cause inconvenience while typing.
- The internal storage of the laptop is HDD and not SSD and therefore is slow.
- The fans can get really loud when the device is put under heavy workload.
This powerful laptop comes with a powerful processor and memory.
You will get a huge HDD storage of 1 TB capacity to store a large number of files locally.
The touchscreen is quite large and is WLED-backlit which saves energy and, at the same time, the full HD IPS display ensures that all the images produced by the integrated Intel 620 graphics is delivered as crisp as possible without any lags or screen tears.
The island-style keyboard is full size and comes with a separate numeric keypad allowing easy, comfortable, and faster typing with high accuracy.
There are lots of ports and slots for extensive connectivity and includes one USB 3.1 Type C port, two USB 3.1 port, one HDMI port, one RJ-45 port, and one multi-format digital media card reader, as well as one headphone out and microphone-in combo jack.
3. Acer Aspire E15 – Useful Features and Better User Experience
Bottom Line: The useful features of this laptop offer a better user experience and makes it more convenient to use it for word processing. The long battery life, the DVD drive, the big and decent screen, a good audio system, and the 64-bit Windows 10 Home operating system all enhances the performance of it.
- Screen: 15.6 inches
- Storage: 1 TB HDD
- RAM: 6 GB DDR3 SDRAM
- Processor: 8th generation Intel Core i3 8130U
- OS: Windows 10 Home
- GPU: Intel HD Graphics 620
- The battery life of the laptop is quite high at 13.5 hours.
- There is a DVD-RW type optical drive included in the system design.
- The audio system is good and produces crystal clear sound.
- The system is a bit heavy, weighing more than 5 pounds.
- The HDD is really slow to operate at 5400 rpm only.
- The screen of this laptop is not the best and comes with thick bezel.
This laptop is recommended due to its useful features and powerful performance. The 8th generation Intel Core i3 processor processes data pretty fast at 2.2 GHz, which can be increased up to 3.2 GHz.
The full HD resolution of the widescreen, LED lit display saves energy and delivers crisper and clearer images.
The dual channel memory, the massive HDD storage, the 8x DVD-RW optical drive, the 13.5-hour long life of the 6-cell lithium ion battery, and the 64-bit architecture of the Windows 10 Home operating system, all ensures that you have the highest level of user experience.
The system allows more connectivity options with the two USB 3.0 and one USB 3.1 Type C Gen 1 port that supports charging up your devices when the system is off and super-fast data transfer, respectively.
It also comes with one USB 2.0 port and one HDMI port with HDCP support.
The laptop also ensures that you stay connected with the strong and consistent wireless signals sent by its tactically located wireless antenna that comes with MU-MIMO technology and supports 802.11ac wireless network standards.
The other features of the system such as the Secure Digital card reader, Acer True Harmony technology of the dual built-in stereo speakers, Bluetooth 4.1 technology, built-in HD webcam that supports High Dynamic Range, all makes this a suitable laptop for word processing and other computation jobs. Check out Acer Aspire E15 Review.
4. Asus VivoBook F510UA – Comprehensive Connectivity Options
Bottom Line: In addition to the decent processor and other hardware components of this laptop, the comprehensive connectivity options offered by it also enhances the user experience while word processing by connecting a lot of external devices and also stay connected through the fast wi-fi and Bluetooth.
- Screen: 15.6 inches
- Storage: 1 TB HDD
- RAM: 8 GB DDR4 SDRAM
- Processor: 7th generation Intel Core i5 7200U
- OS: Windows 10 Home
- GPU: Intel HD Graphics 620
- The storage of the laptop is massive.
- The screen looks larger due to its Nano Edge design with thin bezel.
- The fingerprint reader of the design ensures higher security and faster login.
- The system does not come with an optical drive.
- The battery life and quality could have been better.
- The speakers are located at the bottom of the system which produces unclear sound.
The 7th generation processor of this laptop makes it a powerful machine to meet all your word processing needs.
This Intel Core i5 processor operates at a higher base clock frequency of 2.5 GHz which can be Turbo boosted up to 3.1 GHz.
The Nano Edge bezel around the screen provides a stunning 80% body to screen ratio to this anti-glare, full HD, Wide View display.
The unique thing about this display is that it comes with Asus splendid software enhancement ability.
Apart from the powerful DDR4 SDRAM and the huge HDD storage, the system also comes with an ergonomic chiclet keyboard that provides a better typing experience. The fingerprint sensor takes care of the security aspect.
The set of ports and slots of this machine that allows connecting a lot of external peripherals and devices include one USB 3.1 Type C Gen 1 port, one USB 3.0 port, one USB 2.0 port, and one HDMI port.
The system also assures lightning fast data transfer and connectivity with its Bluetooth 4.1 technology and 802.11ac wi-fi networking which stays strong even through congestions or interferences. Check out Asus VivoBook F510UA Laptop Review.
5. Apple MacBook Air – Value for Money
Bottom Line: The right value for money will be provided by this laptop for word processing to the users who want a better and faster performance from their computer and also comes with good visual and safety features. The Retina display with True Tone technology and the touch ID will ensure it offers both.
- Screen: 13.3 inches
- Storage: 256 GB SSD
- RAM: 8 GB
- Processor: 10th generation Intel Core i3
- OS: Mac OS
- GPU: Intel Iris Plus Graphics
- The screen of this laptop is beautiful with a thin bezel all around.
- The speakers of the system are good and produce clear sound.
- The fingerprint reader provides safe and fast login.
- The laptop is a bit heavy, weighing more than 5 pounds.
- There is no separate numeric keypad in the keyboard.
- The number of ports in this system is limited.
If you are looking for a laptop for word processing on a budget, this affordable laptop will meet all your needs both performance wise and in providing value in return to your investment.
The 13.3-inch screen is stunning with its Retina display and True Tone technology.
The backlit magic keyboard is good enough and comes with a decent enough key travel to provide a comfortable and better typing experience. The Touch ID adds to its performance.
The Intel Core i3 processor belongs to the 10th generation which allows it to make the best of the multiple cores and provide faster and better processing.
It also provides adequate support to the onboard Intel Iris Plus graphics which works as good as discrete graphics cards, the fast SSD storage and RAM.
Just like the exceptional viewing experience, the system also guarantees a better listening pleasure with its stereo speakers that produces clearer, better, and wider stereo sound.
You do not have to worry about charging the battery often when you work on this laptop on the go because the life of the battery will provide power up to 12 hours.
You will get wireless networking support from the system of 802.11ac standard which is compatible with 802.11a/b/g/n of the IEEE standard. It also comes with Bluetooth 5.0 wireless technology.
The Two Thunderbolt 3 ports provides enough options for connectivity, charging, and expansion with its support for charging, data transfer up to 40 Gbps, DisplayPort, and USB 3.1 Gen 2 port that allows data transfer at a speed up to 10 Gbps. Check out Apple MacBook Air Review.
How to Choose Best Laptops for Word Processing?
There are a few basic things that you should pay attention to while buying a laptop for word processing.
Yes, it is true that a word processing laptop will not need high-end specifications, but that does not mean any and every laptop available on the market will be able to meet your demands successfully.
This is because there are some components that are more important than the others. Here are the basic things to look for in a laptop for word processing.
Since the processor or CPU is the brain of the laptop and will be responsible for the performance of the system on the whole, this should be the first concern of yours.
However, the good news is that you do not need to go overboard about it since you will not need a powerful processor in a laptop for word processing.
Almost any laptop processor of today will be able to do your job most efficiently, and quickly.
Therefore, you can choose an Intel Celeron, or an Intel Core i3 processor, and even an AMD equivalent for your laptop you want to use for basic document preparation.
Ideally, for word processing, and even for spreadsheet work for that matter, the memory of the laptop is more important than the processor, believe it or not.
This is because the RAM will determine the speed of performance as well as provide you with the ability to multitask smoothly on your laptop.
Typically, an 8 GB of RAM or more is recommended in a laptop for word processing.
However, you can even go for a system that comes with 4 GB of RAM, if you are on a budget especially, but make sure that it is upgradable, and you can do it yourself.
This will make your laptop futureproof and at the same time save a substantial amount of money.
This is another factor that will depend mostly on your use, work volume, and preference.
If you do not intend to store a large number of files on the internal drive of the laptop, you should not worry too much about the size of the drive, whether it is a hard drive or an SSD.
In that case, a laptop with 128 GB of storage will meet all your word processing needs.
However, this is for Windows laptops. If you wish to buy a Chromebook then even one with 64 GB of storage will suffice your needs.
Just know that an SSD will be faster but costlier than an HDD. Also, be informed that on some specific laptop models the storage drive can be upgraded by the users, like the RAM.
Of course, you can archive your documents in the cloud instead of storing them on the laptop by using services such as Google Drive, DropBox or iDrive, if your laptop supports it.
Moreover, local storage also comes with a risk of the drive being damaged or the laptop stolen. With the cloud services, your data will be safe and accessible, always.
You will want a good battery life in your laptop for word processing if you intend to use it on the go often or away from an outlet for a long period of time.
Fortunately, you will not have to ‘hunt’ for such a laptop because most of the lower-powered models come with an average battery life of 8 to 10 hours.
However, you will be better off if you put some extra effort to find a laptop with a higher battery life than that.
If you choose one such laptop, it will not only be more affordable, but it will also be more comfortable to use without worrying about plugging it in often.
Screen size and weight
If you will be moving with your laptop more often, then, it is needless to say that it should be light in weight, preferably ranging between 3 to 5 pounds.
This factor, however, will depend on the size of the laptop which will, in turn, depend on the size of the screen as well as the components within the device.
If you wish to have a laptop for your word processing needs of a decent screen size, you will be better off if you stick to anything between 13 to 15 inches.
It will both be comfortable to carry and affordable and will work fine for your word processing needs.
Moreover, focus on laptops with thin bezels all around the screen as that will be lighter and offer larger screen to body ratio in spite of being physically smaller.
You should avoid those laptops with 17-inch screens because they will be larger in size, heavier, costlier, and you may not even find a suitable backpack to carry these laptops, which are difficult to find.
Since you will type a lot, one of the main considerations for a laptop for word processing is the keyboard quality.
It should be strong and durable, have better key travel and tactile feedback so that it is easy to type on it for long periods of time at a stretch.
It should also be full-sized so that the keys are spaced properly and well apart to ensure higher accuracy in your typing, irrespective of your hand size, even if you type fast.
Most of the modern laptops come with a chiclet keyboard which is very thin but very efficient and a real pleasure to use.
Apart from the good touch, a backlit keyboard is also preferred because it will allow you to type in a dimly lit coffee house or at nights in your bedroom when inspiration strikes you without disturbing your sleeping partner with the lights on.
You do not need a separate numeric keypad on your keyboard if you do not intend to make any spreadsheet data entry.
However, it will be helpful if you have one, just in case. It will save the cost of buying a USB numeric keypad when there is a need.
If you work on the go but do not like to carry those extra peripherals along with you to make your bag heavy, then a good, large, and responsive trackpad is essential in a laptop for word processing. It will be foolish to ignore this aspect.
A good touchpad will ensure that you do not have to make extra strokes for the smallest of moves and gestures even.
If the trackpad supports multi-gestures it will improve your efficiency and help you a lot in multitasking smoothly.
Also make sure that the trackpad is made out of a durable material such as glass which will provide it with a nice glide thereby adding to your comfort in using.
Is a graphics card a vital component for a laptop for word processing?
No, it is not vital for word processing, even Excel. This is because these types of software typically do not involve too many images, apart from a few basic pictures, graphs and charts. Therefore, such software will not demand a lot of graphics processing power and will not need a dedicated graphics card. A laptop with an integrated graphics processor, for example, an Intel HD graphics, will suffice all your word processing needs.
Should I opt for SSD or HDD in my laptop for word processing?
Well, it depends on your choice and affordability. The Hard Disk Drives or HDDs are not bad and are also cheaper than the SSDs or Solid-State Drives. However, these have movable components inside which makes it more vulnerable to damages and also make it slower in comparison to the SSDs. Depending on your use of the laptop, choose accordingly, but either should do fine.
Can I get any laptop for word processing on a budget?
Of course, you can. There are lots of laptop models offered by different brands that are priced low. These affordable laptops, Chromebooks, and convertibles are good in performance as well. Therefore, you do not have to buy an expensive model always, unless you are an avid gamer. Laptops with basic specs will support your word processing needs adequately.
Is it necessary to buy a durable laptop for word processing?
Yes, if you do not want to change it every year or have a lot of money not to care about such an expense. A durable laptop will last for a long time providing you with the highest value in return to your investment. Most of the laptops come with an aluminum chassis which is light in weight and durable. A few even come with spill resistant features. These laptops will be able to endure the daily rigors of use.